Having a internet based fax can prove to be very advantageous for your enterprise. Not only would you take a step in the right direction to make your company more environmentally friendly, but you would also save money in the process as well as improving your faxing efficiency. You would also become significantly more efficient in your communication.
Here are 5 ways in which an internet fax proves to be far more efficient than a regular standard fax:
1. Saving on supplies
Since you would no longer have a physical fax machine and everything would be done over the internet, you would no longer need to buy ink cartridges or paper. You would also no longer have to worry about repairing the fax machine in case of failure, which could end up being quite costly and time-consuming. Over time, this can amount to considerable savings, especially if your company often uses faxing.
2. No busy lines
With a regular fax system, your line might get clogged due to a fax machine’s inability to print more than one fax at a time. This is often the case in small companies where there is a limited number of lines. If you get an internet fax, you won’t have to worry about this at all since faxes are processed simultaneously and will be sent directly to your email. You will be guaranteed that your faxes will always reach the proper destination without getting stuck in a queue line.
3. Mobile alerts and commonly used formats
Most providers have an option to notify you via an alert on your mobile whenever you receive a new fax. This allows you to know exactly when you have received a fax, as well as view it directly on your mobile since your fax will be saved in a commonly used format such as PDF.
4. Security
Security might be one of the biggest concerns when switching from a traditional fax machine to an internet fax, but there is no reason to worry. Every fax that is sent is encrypted to make sure that it arrives to its proper destination. By using the latest encryption techniques, you can ease your mind knowing that your fax is safer than ever.
5. Centralization
Everything you do with your internet fax can be done from any device, as long as it has an internet connection. This means you can see and send faxes from your home computer, your laptop or even your mobile while still using your company’s official number. It is also possible to send a email to your internet fax system that will automatically convert the contents of your email as well as any attached files to a fax. You no longer have to stay at the office or make a trip to your office just to get or send an important fax!
If you were considering the switch to an internet Fax, don’t hesitate anymore. The sooner you switch, the sooner you will be able to take advantage of all the benefits of an internet fax system. Did you find other advantages to internet fax? Let us know in our comment section or on our Facebook page.
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